Mileage Management Programme (MMP)

Who: People Services will administer the programme, which is applicable to employees in Bands F and G of the CPF, who are contractually entitled to a Car Allowance.

An ongoing requirement exists for all eligible employees to record their business mileage using the Traxmiles Business Mileage Capture System. A How To Guide can be requested from People Services.

Please note employees must register with Traxmiles to enable this process.

What: For eligible employees, any business mileage through the MMP is reimbursed via the car allowance with the HMRC's Authorised Mileage Allowance Payment (AMAP) at the rate of 45 pence per mile (ppm).

Employees in the MMP will be notified at the end of the relevant tax year by Traxmiles wherein they can see the amount of Mileage Allowance Relief (tax relief), they can claim and how to do so.

Drivers in the MMP will continue to be taxed on the total cost of fuel purchased on the fuel card at their nominal rate of tax. The full amount of fuel purchased on the card is declared to HMRC on the P11D form at the end of the tax year.

For more information on understanding the full terms and conditions of the Mileage Management Programme (MMP), see Amey’s Company Car, Car Allowance and Fuel Card Policy and Guidelines via the links on this page.

Why: Amey is committed to supporting its employees by providing Fuel Cards to enable Car Allowance drivers to carry out their work efficiently and safely whilst receiving discounts on fuel for work related journeys. Tax relief will be provided directly through HMRC with Mileage Allowance Relief.

When:

• All new starters who are eligible to join MMP will be enrolled during the Onboarding Process.
• If due to a change in role an employee meets or loses their eligibility criteria their People Manager should submit a request to amend via People Portal.
• At the end of the relevant tax year, employees can view how to claim tax relief with HMRC via Traxmiles.
• At the end of the relevant tax year, Amey will record the full amount of fuel purchased on the card and declare it to HMRC on the P11D form.

How:

• For New Starters programme enrolment is completed via the Onboarding Process.
• For a change in role that meets eligibility requirements, People Managers should submit a request on behalf of their employee via People Portal. A user guide can be accessed via the links on this page.
• For a change in role that removes eligibility requirements, People Managers should submit a request on behalf of their employee via People Portal. A user guide can be accessed via the links on this page.

Our SLA Commitment; For enrolment linked to a change in role, following receipt of a fully completed MSS request; 5 working days.