Fuel Management Programme (FMP)
Who: People Services will administer the programme, which is applicable to Band F and G employees, who are contractually entitled to a Company Car and/or employees who have a previous entitlement as per their contract terms and conditions.
An ongoing requirement exists for all eligible employees to record their business mileage using the Traxmiles Business Mileage Capture System. A How To Guide can be requested from People Services.
Please note employees must register with Traxmiles to enable this process.
What: For eligible employees, a monthly fixed rate deduction is made from their pay. This deduction is used to offset the cost of fuel purchased via an Amey Fuel Card for all private/non-work-related journeys.
The annual FMP amount is calculated using the Fuel Benefit Multiplier, provided by HMRC and Co2 Percentage of the company car. These figures are subject to change annually.
At the end of each financial year a ‘’True-Up’’ calculation is completed. This compares the actual cost of fuel purchased, for private/non-work-related journeys, against the total value of deductions made.
Employees will be reimbursed for any over deduction and requested to settle any outstanding balance due to under deduction.
The ‘True Up’ activity ensures that Amey are not responsible for any fuel cost linked to private/non-work related journeys and so the programme is not considered a Benefit in Kind as per the HMRC Employment Income Manual.
More information on the ‘True-up ‘calculation can be viewed via the links on this page.
Why: Amey is committed to supporting its employees by providing Fuel Cards to enable Company Car employees to carry out their work efficiently and safely whilst receiving discounts on fuel for work related journeys. However, Amey will not meet the cost of fuel for private travel as it falls outside the intended purpose of a Company Car.
When:
- All new starters who are eligible to join FMP will be enrolled during the Onboarding Process.
- If due to a change in role an employee meets or loses their eligibility criteria their People Manager should submit a request to amend via People Portal.
- Fixed monthly deductions will be made, every month from the employees’ salary.
- True Up data, for the previous financial year, will be gathered and issued to our 3rd Party Provider each April.
- FMP True Up results will be issued by our 3rd Party Provider each June.
- FMP True Up results will be uploaded and communicated to employees each June.
How:
- For New Starters programme enrolment is completed via the Onboarding Process.
- For a change in role that meets eligibility requirements, People Managers should submit a request on behalf of their employee via People Portal. A user guide can be accessed via the links on this page.
- For a change in role that removes eligibility requirements, People Managers should submit a request on behalf of their employee via People Portal. A user guide can be accessed via the links on this page.
Our SLA Commitment; For enrolment linked to a change in role, following receipt of a fully completed People Portal request; 5 working days.
Our SLA Commitment; For ‘True Up’ activity, this is an internal People Services process wherein an SLA Commitment is not relevant.