Fuel Cards
Who: People Service will administer Fuel Cards to all eligible Amey employees during their enrolment in the relevant schemes.
- Bands F and G: Employees in these bands with a company car will be added into the Fuel Management Programme (FMP) and employees with a car allowance will be added into the Mileage Management Programme (MMP).
- Bands A – E: Employees in these bands with a company car or car allowance will be added into the Fuel Card Programme (FCP).
N.B – Employees already in possession of a fuel card as part of their terms and conditions will retain it and remain in the appropriate FMP/MMP scheme unless otherwise notified. Fuel cards will not be provided where the vehicle is over nine years old or for any vehicle that exceeds the Co2 emissions cap for their Band Entitlement. Full information can be viewed in the Amey Company Car, Car Allowance and Fuel Card Policy and Guidelines via the links on this page.
What: It is the policy of the Group to provide eligible Company Car / Car Allowance employees with a Fuel Card to purchase electric and / or fuel for both business and private use in the United Kingdom, subject to the conditions of use in this policy.
The fuel card may be used to purchase:
• Company Car Drivers: Electricity, fuel, oil and ad-blue
• Car Allowance Drivers: Electricity and fuel only (it is the employee’s responsibility to fund their own oil and ad-blue requirements).
Employees should use the Fuel Card provided by the business wherever possible. This is to ensure that the business benefits from any discount in fuel / electricity prices that Amey have been able to negotiate.
Fuel Cards can only be used in the United Kingdom and cannot be used for overseas travel.
Employees with a Fuel Card must not claim any business mileage via the SAP Concur expenses system.
Why: Amey is committed to supporting its employees by providing Fuel Cards to enable Company Car employees to carry out their work efficiently and safely whilst receiving discounts on fuel for work related journeys. However, Amey will not meet the cost of fuel for private travel as it falls outside the intended purpose of a Company Car.
When: Reimbursement of business mileage, the offset and recovery of personal mileage fuel costs occurs via the payroll. All payments and offsets occur 2 months following the monthly submission of your business mileage for employees in the FCP/MMP.
Employees in the FMP will have fixed deductions made monthly. Employees can view the full information relating to the relevant schemes via the links on this page.
Business mileage records are critical to the effective operation of fuel cards and there is a requirement for all employees to submit a business mileage return each calendar month no later than the 6th, even if that is a nil return. Employees in the FCP should note that if you use your fuel card and do not record your business mileage a deduction will be made of the full cost of fuel for that month.
How:
- For New Starters programme enrolment and fuel card allocation is completed via the Onboarding Process.
- For a change in vehicles, employees will need to notify People Services to be issued with a new fuel card registered to that vehicle.
- For a change in role the removes/meets eligibility, People Managers should submit a request on behalf of their employee via People Portal.
- A user guide can be accessed via the links on this page.
Our SLA commitment; The payment of business mileage and deduction of fuel send is an automated process based on data provided by Traxmiles.
Our SLA commitment; For enrolment linked to a change in role, following receipt of a fully completed People Portal request; 5 working days.