Fuel Card Programme (FCP)

Who: People Services will administer the programme, which is applicable to Band A – E employees, who are contractually entitled to a Company Car or Car Allowance.

An ongoing requirement exists for all eligible employees to record their business mileage using the Traxmiles Business Mileage Capture System. A How To Guide can be requested from People Services.

Please note employees must register with Traxmiles to enable this process.

What: For eligible employees, deductions are made two months in arrears from their pay. This deduction is used to offset the cost of fuel/electricity purchased via the Amey Fuel Card for all private/non-work-related journey.

Deductions will be made based on recorded mileage via Traxmiles Business Mileage Capture System and total spend on the Amey Fuel Card. Business mileage will be reimbursed via the Traxmiles Business Mileage Capture System at the relevant HMRC Advisory Fuel Rates.

For more information on understanding the full terms and conditions of the Fuel Card Programme (FCP), see Amey’s Company Car, Car Allowance and Fuel Card Policy and Guidelines via the links on this page.

Why: Amey is committed to supporting its employees by providing Fuel Cards to enable Company Car employees to carry out their work efficiently and safely whilst receiving discounts on fuel/electricity for work related journeys.  However, Amey will not meet the cost of fuel/electricity for private travel as it falls outside the intended purpose of a Company Car.

When:

• All new starters who are eligible to join FCP will be enrolled during the Onboarding Process.
• If due to a change in role an employee meets or loses their eligibility criteria their People Manager should submit a request to amend via People Portal.
• At the end of the relevant tax year, employees can view how to claim tax relief with HMRC via Traxmiles.
• At the end of the relevant tax year, Amey will record the full amount of fuel/electricity purchased on the card and declare it to HMRC on the P11D form.

How:

• For New Starters programme enrolment is completed via the Onboarding Process.
• For a change in role that meets eligibility requirement, People Managers should submit a request on behalf of their employee via People Portal. A user guide can be accessed via the links on this page.
• For a change in role that removes eligibility requirements, People Managers should submit a request on behalf of their employee via People Portal. A user guide can be accessed via the links on this page.

Our SLA Commitment; For enrolment linked to a change in role, following receipt of a full completed People Portal request; 5 working days.